Registrar

This role provides an opportunity to learn and gain practical experience in artwork documentation, inventory control, and artwork movement tracking. The Registrar supports accurate information management and smooth daily operations through structured artwork management systems and workflows.

This position is suitable for someone who is detail-oriented, responsible, and interested in documentation, data management, and hands-on work in art storage facilities, with a strong willingness to learn new procedures and systems.

Key Responsibilities

Documentation & Administration Support

• Assist in preparing and updating artwork information, inventory data, and movement records.

• Support the preparation and management of condition reports and other artwork-related documentation.

• Help ensure artwork information and data are accurate, complete, consistent, and updated on time.

• Follow documentation guidelines and internal system standards.

• Handle client and artwork information with care and confidentiality.

Inventory & Record Support

• Assist with artwork intake and release, as well as artwork and package management in storage facilities.

• Manage barcodes, storage locations, status, and movement history of artworks and packages.

• Check that system records match actual artwork movements and operational activities.

• Update system records following artwork intake, release, movement, status changes, and delivery.

• Identify and report missing information or discrepancies in artwork and package records.

Operational Support

• Assist with daily operations related to artwork intake, release, storage, movement, and delivery.

• Support artwork information and data management for storage and transportation operations.

• Communicate and collaborate effectively with the Operations Team (OPS) and Client Relationship Team (CR).

• Coordinate with relevant teams when information needs to be checked, corrected, or updated.

• Support projects related to domestic and international exhibitions and art fairs.

Learning & Standards

• Develop practical knowledge and professional skills in fine art logistics, storage, and artwork management.

• Follow operational procedures, documentation guidelines, and internal standards.

• Improve understanding and practical skills in artwork management systems and data management.

• Communicate with relevant team members to clarify information whenever details are unclear or require confirmation.

• Develop strong record management skills and a professional work attitude to ensure accurate and well-organised operations.

Ideal Candidate

Qualifications

• Open to entry-level candidates; no specific educational background or major required.

• Responsible, detail-oriented, and able to handle documentation and data management tasks accurately.

• Able to follow procedures and internal standards carefully while maintaining confidentiality of client and artwork information.

• A team player with good communication and collaboration skills.

• Comfortable working in both office and art storage environments.

• Calm and professional when handling sensitive information and high-value objects.

• Willing to learn structured processes and specialist documentation standards.

• Able to communicate clearly with supervisors and team members.

• Fluent in English

Preferred Qualifications

• Educational background in Art History, Arts Management, or a related art field.

• Experience working in galleries, museums, art fairs, or other art-related environments.

• Interest in and understanding of fine art logistics, storage, and artwork management.

• Ability to communicate in English in a professional working environment.

• Ability to learn and adapt quickly to new systems and workflows.

Why Join Eythos

• Build foundational knowledge and practical skills in artwork documentation, inventory control, and artwork movement tracking.

• Gain hands-on experience in fine art logistics, storage, and artwork management while developing professional expertise.

• Learn professional artwork management systems and standards that support the safe storage, transportation, and handling of fine art.

• Join a growing global fine art logistics company headquartered in Hong Kong, expanding its operations in South Korea, Singapore, and beyond, and helping shape the future of the fine art logistics industry.

• Be part of a team built around precision, discretion, technology, and care.