Registrar Assistant

Role Summary

The Registrar Assistant supports the registrar team with artwork documentation, data entry, inventory updates, filing, and record organisation.

This is a detail-focused support role for someone who wants to learn the fundamentals of artwork documentation, inventory control, and high-value asset tracking. The role operates under supervision and requires accuracy, discipline, care, and a willingness to learn structured processes.

Key Responsibilities

Documentation & Administration Support

• Assist in preparing, organising, and filing artwork documentation.

• Support data entry for inventory records, movement tracking, condition notes, and project files.

• Ensure documents are stored clearly, consistently, and in the correct location.

• Help maintain organised records across digital and physical filing systems.

• Support the registrar team with day-to-day administrative tasks.

Inventory & Record Support

• Assist in updating artwork locations, status, and movement information in the system.

• Support movement tracking under supervision.

• Help maintain alignment between physical artworks, storage locations, and system records.

• Check information carefully and report missing details, inconsistencies, or uncertainties.

• Follow instructions closely during inventory and documentation tasks.

Operational Support

• Assist the registrar team during intake, release, storage, movement, and documentation processes.

• Prepare materials, forms, labels, and documentation needed for operations.

• Support smooth workflow between Registrar, Operations, Logistics, Storage, and Art Handling teams.

• Help ensure basic documentation tasks are completed accurately and on time.

• Maintain care and discretion when handling client and artwork information.

Learning & Standards

• Learn Eythos’ registrar processes, documentation standards, inventory workflows, and system use.

• Follow procedures and instructions carefully.

• Maintain strong attention to detail and organisational discipline.

• Ask questions when information is unclear rather than guessing.

• Build practical knowledge of art logistics, documentation, and asset tracking.

Ideal Candidate

• Some experience in administration, data entry, filing, gallery support, museum support, logistics administration, archive support, or operations support is preferred.

• Diploma or degree in art, art history, museum studies, archives, logistics, administration, or a related field preferred.

• Highly organised and detail-oriented.

• Careful, reliable, and able to follow instructions accurately.

• Comfortable working with documents, records, spreadsheets, shared folders, and digital systems.

• Calm and professional when handling sensitive information and high-value objects.

• Willing to learn structured processes and specialist documentation standards.

• Able to communicate clearly with supervisors and team members.

• Fluent in English and Cantonese or Korean, depending on location. Mandarin is an advantage.

• Interest in art, collections, museums, logistics, or high-value asset protection is preferred.

Why Join Eythos

• Learn the foundations of artwork documentation, inventory control, and high-value asset tracking.

• Gain practical experience in a specialist asset protection company.

• Work with fine art, collectibles, storage, transport, handling, and operational teams.

• Join a fast-growing company with operations in Hong Kong and South Korea, re-imagining this industry.

• Be part of a team built around precision, discretion, technology, and care.